HUNTINGTON, EAR,NOSE & THROAT SPECIALISTS, PLLC
DBA RIVER CITIES EAR, NOSE & THROAT SPECIALISTS, PLLC
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Notice of Privacy Practices
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Effective Date: April 14, 2003
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND
DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT
CAREFULLY.
Huntington, Ear, Nose & Throat Specialists (the “Practice”) is required by
law to maintain the privacy of your medical information and provide you with
notice of its legal duties and privacy practices with respect to this
information. The purpose of this notice is to provide you with that information.
Any information that is about your health, the health care you receive, or
payment for that care is considered confidential and protected by the Practice.
We are required to abide by the terms of the notice that is currently in effect
at the time your medical information is used or disclosed.
We reserve the right to change the terms of this notice and to make the new
notice provisions effective for all medical information that we maintain. We
will post a copy of the current notice in our office. In addition, each time
you come to the Practice for treatment or health care services, you may request
a copy of the current notice in effect.
SECTION A
WE MAY USE AND DISCLOSE YOUR MEDICAL INFORMATION FOR PURPOSES OF
TREATMENT, PAYMENT AND HEALTH CARE OPERATIONS.
The following is a description and example of the ways in which we may use and
disclose your medical information:
For Treatment: We may provide medical information about you to health care providers, other Practice personnel, or third parties who are involved in the provision, management or coordination of your care. For example:
Health Care Professionals: Your medical information will be shared among physicians, nurses and other medical professionals/technicians involved in your care.
Appointment Reminders: We may use and disclose medical information to provide
appointment reminders or information about treatment alternatives or other
health-related benefits.
For Payment: We may use or disclose your medical information so that we can
collect or make payment for the health care services you receive or are going to
receive. For example:
Insurance: If you participate in a health insurance plan, we will disclose
necessary information to that plan to obtain preauthorization, if required, or
payment for your care.
We may also disclose your medical information to another health care provider, a health plan, or a health care clearinghouse for the payment activities of that entity.
For Health Care Operations: We may use or disclose your medical information for our activities and operations. These uses and disclosures are necessary to run our practice and to make sure that all of our patients receive quality care. For example:
Quality Improvement: We may use or disclose your medical information to review quality of care or competence of health care providers.
Sale: We may need to disclose your medical information if we ever sell or
transfer our practice.
For quality-related or fraud and abuse activities, if you have or had a
relationship with another health care provider, a health plan, or a health
care clearinghouse, we may also disclose your medical information to that
entity for those types of health care operations.
SECTION B
WE MAY USE OR DISCLOSE YOUR MEDICAL INFORMATION WITHOUT YOUR WRITTEN
AUTHORIZATION.
The following is a description of ways in which we may use and disclose your information for which an authorization or an opportunity to agree or object is not required:
As Required By Law: We may use or disclose your medical information to the
extent required by law, provided that the use or disclosure complies with and is
limited to the relevant requirements of such law.
Public Health Activities: To the extent authorized or required by law, we
may disclose your medical information to a public health authority to report a
birth, death, disease or injury, as part of a public health investigation,
or to report child or adult abuse, or domestic violence.
To the extent authorized or required by the Food and Drug Administration
(“FDA”), we may disclose your medical information to a person or organization
authorized to report adverse events, track products, enable product recalls,
repairs, or replacement, and/or conduct post marketing surveillance. This means
we may disclose to non-governmental persons information about the quality,
safety and effectiveness of FDA regulated products and activities.
Victim of Abuse,Neglect or Domestic Violence: If we believe you have been a
victim of abuse, neglect or domestic violence, we may disclose your medical
information to a government authority. We will make this disclosure if it is
necessary to prevent serious harm to you or other potential victims, you are
unable to agree due to your incapacity, you agree to the disclosure, or when
required by law.
Health Oversight Activities: We may disclose medical information to all
health oversight agency for activities authorized by law. These oversight
activities include but are not limited to, audits, investigations, inspections,
and licensure. These activities are necessary for appropriate oversight of the
health care system, government benefit and regulatory programs, and compliance
with civil rights laws.
Judicial and Administrative Proceedings: We may disclose medical information
about you as required by a court or administrative order, or under certain
circumstances in response to a subpoena, discovery request or other legal
process.
Law Enforcement: We may release medical information to law enforcement
officials as required by the law. Under limited circumstances we may release
your medical information to report a crime or in response to a court order,
grand jury subpoena, warrant, or administrative request.
Decedents: Consistent with applicable law, we may release medical
information to a coroner, medical examiner, or funeral director.
Organ, Eye and Tissue Donation: For the purpose of facilitating organ, eye
or tissue donation and transplantation, we may use or disclose medical
information to organizations that engage in procurement, banking, or
transplantation of cadaveric organ, eye or tissue transplantation.
Research: If a researcher has obtained the required waiver, from the
Institutional Review Board or the Privacy Board, and has demonstrated that the
information is necessary to the research and possesses a minimal risk of
inappropriate use or disclosure, we may use and disclose medical information
about you for research purposes. If a researcher has not obtained the required
waiver, we will not disclose your medical information without your written
authorization, other than in a limited data set as described below.
Limited Data Set: For purposes of research, public health, or health care
operations, it may be necessary to use or disclose some of your medical
information for activities or to persons we are not otherwise authorized to give
your information to. In this situation, we may use your medical information to
create a limited data set in which certain required direct identifiers (such as
your name ) have been removed. We will disclose the information in the limited
data set for these purposes only if we have obtained satisfactory assurances
from the recipient that the recipient will only use or disclose the information
for limited purposes.
To Avert a Serious Threat to Health or Safety: We may use and disclose
medical information about you when we believe in good faith disclosure is
necessary to prevent a serious threat to your health and safety or the health
and safety of the public or another person.
Specialized Government Functions: Medical information may be disclosed for
military and veterans affairs, for national security and intelligence
activities, or for correctional activities.
Workers’ Compensation: We may release medical information about you as
necessary to comply with laws relating to workers’ compensation or similar
programs that are established by the law to provide benefits for work-related
injuries or illness without regard to fault.
Business Associates: We may disclose your information to a person or
organization that performs a function or activity on behalf of the Practice that
involves the use or disclosure of protected health information, such as a
billing services company. In addition, no later than April 14,2004, if a
business associate is not a person or organization that we are otherwise
permitted to disclose medical information to, we will only use or disclose your
information to that person or organization if we have obtained adequate
assurances that the business associate will appropriately safeguard the
information.
Personal Representative: We may disclose your information to a person who has
the authority, under the law, to act on your behalf in making decisions related
to health care.
The following is a description of ways in which we may use and disclose your information after we have given you an opportunity to object.
We will attempt to
obtain your permission prior to making a disclosure for these purposes. This
permission may be oral. If we are unable to obtain your permission because you
are incapacitated or we are unable to reach you, we may use or disclose some or
all this information, if (1) based on our professional judgment use or
disclosure is in your best interest or (2) use or disclosure of this information
is consistent with your previously expressed preference.
Individuals Involved in Your Care or Payment for Your Care: We may release
medical information about you to a friend or family member who is involved in
your medical care. We may also notify these individuals of your location,
general condition, or death.
Disaster Relief: We may disclose medical information about you to an entity
assisting in a disaster relief effort so that your family can be notified about
your condition, status and location.
SECTION C
WE MAY USE OR DISCLOSE YOUR MEDICAL INFORMATION FOR OTHER PURPOSES ONCE WE
HAVE OBTAINED YOUR WRITTEN AUTHORIZATION.
Other uses and disclosure of medical information not covered by this notice or the laws that apply to us will be made only with your written authorization. You may revoke this authorization at any time by sending your written request to:
Privacy Officer
Huntington Ear, Nose & Throat Specialists, PLLC
1616 13th Avenue, Suite 100
Huntington, WV 25701-1692
However, this revocation will not apply to the extent we have taken action
in reliance on that authorization. In addition, if the authorization was
obtained as a condition of obtaining insurance coverage, the insurer will have
a right to contest a claim under the policy.
SECTION D
YOUR RIGHTS REGARDING MEDICAL INFORMATION ABOUT YOU
Right to Request Restrictions: You have the right to request a restriction or
limitation on the medical information we disclose about you for treatment,
payment, or health care operations. You also have the right to request a limit
on the medical information we disclose about you for notification purposes or to
someone who is involved in your care or the payment of your care, like a family
member or friend.
We are not required to agree to your request. If we do agree, we will comply
with your request unless the information is needed to provide you emergency
treatment.
To request a restriction, you must make your request in writing to our
Privacy Officer. The requested restriction will not be effective unless and
until it has been reviewed and approved by the Privacy Officer. For purposes of
ensuring proper documentation, we may require that you make your request using
a form that we give you.
We may terminate an agreed upon restriction without your consent. In that situation, the restriction will only apply to protected health information created or received before you were informed of the termination of the restriction.
The Right to Receive Confidential Communications: You have the right to
request that we communicate with you about medical matters in a certain way or
at a certain location. For example, you can ask that we only contact you at work
or by mail. To request confidential communications, you must make your request
in writing to our Privacy Officer. We will not ask you the reason for your
request. We will accommodate all reasonable requests. Your request must specify
how or where you wish to be contacted. To comply with this request we may ask
you to (1) provide information as to how payment will be handled and (2) specify
an alternative method of contact. For purposes of ensuring proper documentation, we may require that you make your request using a form that we give you.
Right to Inspect and Copy: You have the right to inspect and obtain a copy of
most of your medical information maintained at the Practice; You must submit
your request in writing to our Privacy Officer. For purposes of ensuring proper
documentation, we may require that you make your request using a form that we
give you. If you request a copy of the information, we may charge a fee for the
costs of copying, mailing or other supplies associated with your request.
We may deny your request to inspect and obtain a copy in certain limited
circumstances. If you are denied access, you may have the right to request that
the denial be reviewed. Another licensed health care professional chosen by the
Practice will review your request and the denial. The person conducting the
review will not be the person who denied your request. We will comply with the
outcome of the review.
Right to Amend: If you feel that medical information we have about you is
incorrect or incomplete, you may ask us to amend the information. You have the
right to request an amendment for as long as the information is kept by the
Practice. To request an amendment, your request must be made in writing and
submitted to our Privacy Officer. In addition, you must provide a reason that
supports your request. For purposes of ensuring proper documentation we may
require that you make your request using a designated form.
We may deny your request for an amendment if it is not in writing or does not
include a reason to support the request. In addition we may deny your request if
you ask us to amend information that (1) was not created by us; (2) is not part
of the medical information kept by or for the Practice; (3) is not part of the
information which you would be permitted to inspect and copy; or (4) is
accurate and complete.
Right to an Accounting of Disclosures: You have the right to request an
accounting of certain disclosures. This is a list of the disclosures we made of
medical information about you. You have the right to request an accounting of
certain disclosures by the covered entity that were made after April 14, 2003
and for a period of time less than six years from the date of your request. To
request an accounting you must submit a written request to our Privacy Officer.
Your request should indicate in what form you want the list (for example, on
paper, electronically ). We will comply with your request within sixty (60) days
or we will provide you with an explanation for the delay. The first list you
request within a 12- month period will be free. For additional lists, we may
charge you for the costs of providing the list. We will notify you of the cost
involved and you may choose to withdraw or modify your request at that time
before any costs are incurred.
The right to an accounting does not apply to all disclosures, For example,
you do not have a right to an accounting of disclosures pursuant to an
authorization, disclosures to carry out treatment, payment, or health care
operations, or disclosures of a limited data set.
Right to a Paper Copy of This Notice: You have the right to a paper copy of
this notice. You may ask us to give you a copy of this notice at any time. Even
if you have agreed to receive this notice electronically, you are still
entitled to a paper copy of this notice. You may view an electronic copy of this
notice on our website, www.entdocsonline.com. To obtain a paper copy of this
notice, you may ask for a copy at registration when you visit the Practice for
services, or you may contact our Privacy Officer.
Complaints: If you believe your privacy rights have been violated, you may file
a complaint with the Practice or with the Secretary of the Department of Health
and Human Services. To file a complaint with the Practice, you must submit
complaint in writing to our Privacy Officer at:
Privacy Officer
Huntington ENT Specialists, PLLC
1616 13th Avenue, Suite #100
Huntington, WV 25701-1692
(You will not be retaliated against for filing a complaint.)
Questions: For further information about matters covered by this notice you may contact our Privacy Official at the above address or by telephone at: (304) 522-8800 or (800) 955-3277.
HUNTINGTON EAR, NOSE & THROAT SPECIALISTS, PLLC
DBA RIVER CITIES EAR, NOSE & THROAT SPECIALISTS, PLLC
Acknowledgement of Receipt of Notice of Privacy Practices
In general, any information that is about your health, the health care you
receive, or payment for that care is considered confidential and protected by
our practice. We may need to use your protected health information to carry out
treatment, payment, healthcare operations and /or other purposes. Our Notice
of Privacy Practices provides a more complete description of permitted uses and
disclosures.
Sign below to acknowledge that you have received a copy of our Notice of
Privacy Practices.
_____________________________________________________________________________________
Signature of patient or patient’s representative
Date
____________________________________________________________________________________
Printed name of patient or patient’s representative:
Relationship to the patient:
_____________________________________________________________
Please return this acknowledgment as soon as possible. If you received this
form when you arrived at our practice for service, return this form in person
before you leave. If you do not return the form in person you may return this
form by mail to our Privacy Officer at the following address:
Huntington Ear, Nose & Throat Specialists, PLLC
1616 13th Avenue, Suite 100
Huntington, WV 25701